Google Calendar Info, Tips, and Help

DallasBlue uses Google Calendar for its schedule. Google Calendar is a powerful service. Use it as little or as much of it as you like! The following provides an overview of key features and how we use it.

Google Calendar Info, Tips, and Help View the current DallasBlue calendar Get event details Scheduling features Update your Google or other calendar From a DallasBlue Google calendar From a DallasBlue event Directly add the DallasBlue calendar to your Google calendar. Google Calendar account setup recommendations Update Microsoft Outlook with a Google event

View the current DallasBlue calendar

Go to http://DallasExecs.com . The upcoming month is displayed. Use the various controls to display it in Agenda or Calendar view or to see other months.

Get event details

Click on an event title like "CEO Roundtable" to pop up a window with the details and get a map for the location.

Scheduling features

Google Calendar allows you to:

• Update your Google Calendar account
• Update your Microsoft Outlook or other compatible calendar
• Send yourself a reminder
• Invite others to the event

You'll need to create a Google Calendar account to use these features. Follow the directions below to Update your Google or other calendar.

Update your Google or other calendar

There are a few different ways to update your calendar.

From a DallasBlue Google calendar

1. Search DallasBlue events at our Google calendar at http://DallasExecs.com
2. Click the 'Add to my calendar' button on the bottom.
3. Login or create a Google Calendar account as needed.
4. The event details will display. Edit and set options as desired, and save.
5. Got Outlook? See below to update Microsoft Outlook on your PC.

From a DallasBlue event

1. Click on the Google Calendar button or event URL if you see one provided for a DallasBlue event in an email or web page.
2. Click on any DallasBlue Calendar subscribe link or go to http://www.google.com/calendar/render?cid=marc@dallasblue.com .
3. Login or create a Google account as needed.
4. Click to add the DallasBlue calendar to your account.
5. DallasBlue events will display in your account in addition to your own calendar.
6. If you want to edit the event info, get a reminder, invite others, or update Outlook, you'll need to create a copy of the event under your calendar. Continue as below.
7. Find and click on the event from the DallasBlue calendar. This displays an event summary dialog.
8. Click the "copy to my calendar" text option.
9. The event details will display. Edit and set options as desired, and save.
10. Got Outlook? See below to update Microsoft Outlook on your PC.

Directly add the DallasBlue calendar to your Google calendar.

1. Click on any DallasBlue Calendar subscribe link or go to http://www.google.com/calendar/render?cid=marc@dallasblue.com .
2. Follow the directions directly above for Updating From a DallasBlue event

Google Calendar account setup recommendations

Review and set the various settings. In particular:

• Notifications. Click on Settings in the top right corner. Click the Notifications tab. Turn on email notifications for all invitations and reminders.

Update Microsoft Outlook with a Google event

The Good News - Google Calendar send event invitations and reminder to you via email in the form of a text message with a calendar ICS attachment. Simply double-click the ICS attachment to add the event to Outlook or other supporting software on your PC.

The Bad News - There is no straightforward way to get such an event notice with attachment when you create or join an event. There are two workarounds

1. Invite yourself. Open the event and send the invitation to a different email address of yours (not the address where your Google account is registered.)
2. Set up a reminder. The disadvantage with reminders is that they're not sent immediately, but at the appropriate reminder time. NOTE - Reminders only work if the reminder time hasn't already passed!

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